1. HOW TO PARTICIPATE IN THE CONGRESS
In general, one can participate in a Congress of Naval Architecture and Maritime Industry in two ways:
Who can present technical papers:
I) The members of the Asociación de Ingenieros Navales y Oceánicos de España as well as Spanish or foreign visitors who comply with the regulations.
II) Businesses and Institutions of the maritime sector
They should deal with a subject that suits the motto of the Congress and meet the required status according to the judgment of the Commission of Technical Professional Subjects. Nevertheless, the Commission will admit free themed papers if it agrees with their interest and timing.
Papers must be written in Spanish or English.
3.2. Submission format.
3.2.1. They should be headed with a summary in Spanish and English of 150 to 200 words.
3.2.2. The text should not exceed 25 A4-sized pages, be single-spaced, Arial Narrow font and 12 pt, nor be less than 10 pages (without figures). All papers that exceed these limits will not compete for the prizes nor will be evaluated by the judges.
3.2.3. The text of papers should be submitted in electronic media, MICROSOFT WORD or OPENOFFICE file. Papers smaller than 10 MB can be sent by e-mail or physical means (CD, Pendrive, etc.), or exclusively by physical means for files larger than 10 MB. The final format (or print) of the papers should have the following margins:
-top and bottom margin: 2.54 cm (all pages)
-right margin: 1.5 cm (odd pages) and 2.5 cm (even pages)
-left margin: 2.5 cm (odd pages) and 1.5 cm (even pages)
-page numbers: at bottom center (all pages).
The formulas should appear on a separate line, with references numbered consecutively.
3.2.4. Figures and photos should be submitted in electronic format, jpg, tiff or similar. Photos must be positive, preferably in color. The format and size of the figures will be A4 maximum with a 300 dpi (2480 x 3508 pixels). Figures will be numbered, as well as formulas, in the order of appearance of the text and, as long as they are not supplementary explanations, they should have a footnote with the appropriate indications. Preferably, they should be intermingled in the text that refers to them.
3.2.5. Quotes should be literally transcribed, mentioning the source in a concrete manner. These references, as well as others made in the text, should be numbered in the order of appearance so that they can easily be found in the bibliography included at the end of the Paper.
In the bibliography, first is the name of the author or authors if there are several, (in first place is the name appearing in the original paper), then the title of the paper and the bibliography, including, when appropriate, the page’s number making reference to the quote. If there are several references or separate parts in an extensive text, they should be numbered separately, indicating the page numbers pertaining to each reference mark. If the paper cited or commented is a Regulation or other publication of an organism or company, the name of the entity should be cited first as if it were the name of the author.
3.2.6. It is recommended to start the paper with an introduction and end it with conclusions or results of the work.
3.3. Delivery and Dates.
3.3.1. All submissions will be sent either by mail to "Presidente de la Asociación de Ingenieros Navales y Oceánicos de España", C/Castelló, 66-6° 28001 Madrid (Spain), or by e-mail to: firstname.lastname@example.org .
3.3.2. The title along with the summary mentioned in item 3.2.1. and an index of its content will be presented no later than June 15, 2016.
3.3.3. In a period no longer than 15 days from the deadline for the submission of summaries specified in 3.3.2., the Commission of Professional-Technical Matters will inform the author of the submission or not of his/her paper, and may request that the author submit additional information. There will be twelve (12) papers accepted.
The selection criteria is as follows:
The summary should explain how the paper complies with these criteria
3.3.4. The complete work must be delivered no later than September 9th, 2016.
3.3.5. The presentation of the exposition of the Paper before the Congress (slides, Power Point 2003, XP or prior) should be delivered no later than September 30th, 2016 The author should indicate the Audio Visual devices required. Failure to do this will indicate that AV devices are not necessary.
The author cedes, without compensation, the publishing rights of the paper to the Asociación de Ingenieros Navales y Oceánicos de España for publication in the "Ingeniería Naval" magazine during the year and a half following the Congress. After this period, it may be published in other magazines indicating that it was presented at the Naval Architecture Congress. The three awarded papers and diplomas will be published. The other papers will be published if that is the magazine editorial criteria.
4. SPONSORING COMPANIES OR INSTITUTIONS
4.1 Sponsoring Companies or Institutions of the Congress will be public or private Companies or Institutions wishing to acquire such status in exchange for a consideration of the Asociación de Ingenieros Navales y Oceánicos de España.
4.2 The name of the Sponsoring Companies or Institutions will be linked during the development of the Congress, obliging the Association to identify the Sponsors in communications and press releases about the Congress, according to the contract between the parties.
4.3 The consideration of the Sponsors will be set by the Commission of Professional-Technical Matters for each particular Congress.
5. DEVELOPMENT OF THE CONGRESS
5.1 The President of the Asociación de Ingenieros Navales y Oceánicos de España or designated person will preside over the Congress, and be assisted by a Secretary.
5.2. The duration of the exposition of the papers will not exceed 20 minutes, which is the time available for those finally assigned by the organization according to the program. The exposition will be in Spanish or English. It is recommended that authors prepare a summary and Power Point presentation (2003, XP or prior version). In case of using a different program, a laptop with appropriate software for display is required.
5.3. After the exposition of each work or work block, and in the opinion of the President, there will be a period of interventions. There will be no dialogues allowed and the audience can speak only once. Also, the Presidency will promote the participation in the symposiums of the Companies, Academic Institutions, the Administration, Collectives of National and European Businesses, and Sponsoring Companies and Institutions.
5.4. The author will have the last word.
5.5. The Prize Presentation Ceremony will take place during the Gala Dinner
The following prizes will be awarded:
1º Gold Medal and € 1,500 and the presentation of the paper at an International Congress with costs incurred by the AINE according to clause 6.2.
2º Silver Medal and € 1,500 or the presentation of the paper at an International Congress with costs incurred by the AINE according to clause 6.2.
3º Bronze Medal
3 additional Accesits
for the best papers presented in the opinion of the Qualification Jury constituted for that purpose, taking into account, among other things, the following merits:
6.2 International Congress
The first and second prize winners may choose to make the presentation of their work at an International Congress which will be defined by the AINE. In the case of the second prize, the presentation of the work at an International Congress will be the AINE option, selecting is one or another prize. The travel and subsistence expenses will be covered for the author/s up to a maximum which shall be defined by the AINE according to chosen Congress.
In case of not accepting the author/s the presentation of the paper at the International Congress selected by AINE, should give up all of the award.